Employees are your first line of defense against cybersecurity attacks. All of the devices you use at work and at home should have the protection of strong security software. Cybersecurity best practices encompass some general best practices — like being cautious when engaging in online activities, abiding by company rules, and reaching out for help when you encounter something suspicious. Your company can help by employing email authentication technology that blocks these suspicious emails. There may be a flaw in the system that the company needs to patch or fix. Firefox is a trademark of Mozilla Foundation. Email encryption obscures that information as it’s sent, leaving it up to the recipient to decrypt the information at their end. But even with these protections, it’s important to stay on guard to help assure your company’s data and network are safe and secure. First, Don’t Blame Your Employees. They also make it easy to share passwords across your team, allowing you to collaborate remotely while still following best practices. So, don’t ignore it, … Many people look at the news of a massive data breach and conclude that it’s all the fault of some hapless employee that clicked on the wrong thing. Mac, iPhone, iPad, Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries. Make sure you require at least eight characters for every password you use. Don’t provide any information. Let your IT department know before you go, especially if you’re going to be using public Wi-Fi. Many organizations need employees to work from home during an emergency. Far too often social engineers find the company Companies may also require multi-factor authentication when you try to access sensitive network areas. As the number of data breaches and hacks continue to rise, it’s vital for your business to take steps to ensure you don’t find yourself in the headlines. Firewalls prevent unauthorized users from accessing your websites, mail services, and other sources of information that can be accessed from the web. “If you don’t get your people patched continually, you’re always going to have vulnerabilities.”. It might sound obvious, but it’s important not to leak your company’s data, sensitive information, or intellectual property. As we’ve discussed, some of the most powerful and effective cyberattacks that are out there today rely on human error. App Store is a service mark of Apple Inc. Alexa and all related logos are trademarks of Amazon.com, Inc. or its affiliates. 7. Attackers can spoof email addresses, domains, and even something like Google’s two-factor authentication form to create a targeted man-in-the-middle attack to compromise even the most protected accounts. Strong, complex passwords can help stop cyberthieves from accessing company information. It’s long enough: Longer passwords are exponentially harder to brute-force. Here’s a deeper dive into the 10 cybersecurity best practices for businesses that every employee should know and follow. Again, common sense rules apply here. Don’t let a simple problem become more complex by attempting to “fix” it. You’ll find it’s a lot easier to get the support you need. Since the policies are evolving as cybercriminals become savvier, it’s essential to have regular updates on new protocols. If you’re looking for executive buy-in, it helps to be incredibly clear about how data breaches and other cyberattacks can affect the bottom line. In an organization, change needs to happen from the top. System requirement information on norton.com. © 2020 NortonLifeLock Inc. All rights reserved. These tools will generate and remember strong passwords for every account your employees use. Keep in mind that cybercriminals can create email addresses and websites that look legitimate. 4. 8) Basic security “hygiene” There are some security practices that should be considered as normal, for instance: ... insurance, and banking. Put a price on everything, from the organizational cost of losing access to mission-critical data to the potential liability of being at fault for leaking customer information. The best way to show your employees that you intend to take SIEM best practices seriously is to, well, take them seriously in your enterprise’s day-to-day routines. Setting a reminder to change it means there’s a smaller window of opportunity if it does get compromised. Implementing security awareness best practices, and training employees so that they, one, know what is expected of them and, two, remain in compliance, is a must for corporations that want to reduce the odds of, if not completely eliminate the possibility of, data breaches. Not for commercial use. At the same time, you don’t want to flood inboxes so much that your emails head straight to the archives. Employees often wear many hats at SMBs, making it essential that all employees accessing the network be trained on your company’s network cyber security best practices and security policies. 4. Just like with getting executive buy-in, it’s important to be clear about just how much of a threat data breaches are and why it’s their problem, too. Hackers can even take over company social media accounts and send seemingly legitimate messages. The average cost of a data breach in 2018 was $3.86 million, and only figures to rise. Scan any attachment before opening it, and check the file extension for anything unusual, like multiple file types. But keep in mind, some VPNs are safer than others. You should train employees once a quarter or more, with intermittent “live fire” training exercises and constant reminders about new attacks that have developed and breaches that occur. The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License. Practice good access control. The landscape is constantly shifting, and it can be hard for businesses to keep up. If organizational security isn’t a part of your onboarding, it’s time to start incorporating it into your training process from the start. The costs are more wide-ranging than most people think, and it’s helpful to use some numbers to make things more tangible. From cyber hygiene best practices to avoiding phishing attacks and social engineering attacks, the dangers of file sharing and cloud storage services, and more, there's a lot for employees to be aware of when it comes to security.Add regulatory compliance into the mix, such as … Training is everything when it comes to cybersecurity. No one can prevent all identity theft or cybercrime. Hover over links to make sure they go where they say they go. If you’re an employee, you are on the front lines of information security. Instead, contact your IT department right away. It’s important to exercise the same caution at work. This also applies to personal devices you use at work. Creating clear employee cybersecurity guidelines can be a major asset here, as it gives them a resource to turn to if they need help. This simple guide provides a pragmatic approach and best practices to keep information secure. Maybe you wear a smart watch at work. Refining email security best practices for employees includes a wide range of options. The challenge is getting your team to actually do it. Teaching employees to take a step back and think things through is critical to avoid falling prey to this kind of attack. Cox Business has what your company needs. This adds an additional layer of protection by asking you to take at least one extra step — such as providing a temporary code that is sent to your smartphone — to log in. Your team may understand the principles of recognizing a phishing or social engineering attack, but the key is to run those mental checks in the course of a busy workday where you have a million other concerns. Your company will probably have rules about how and where to back up data. Microsoft and the Window logo are trademarks of Microsoft Corporation in the U.S. and other countries. When you Bring Your Own Device — also known as BYOD — ask your IT department if your device is allowed to access corporate data before you upload anything to it. Employee Coming into a new organization, you share many pieces of personal information with your employer if you want to get hired and receive a pay check. If your company has a VPN it trusts, make sure you know how to connect to it and use it. Your company may have the best security software and most comprehensive office policies, but your actions play a big part in helping to keep data safe. § Dark Web Monitoring in Norton 360 plans defaults to monitor your email address only. If applicable, check with your technical support staff to determine if a server-hosted solution is available to meet your needs, as this will better ensure that your data is protected and available when you need it. You can identify your assets and liabilities, and look at your current security, and then figure out your threats. You need to teach your employees how to identify a “phishy” looking email and where to go if they have questions. Back up your data . Phishers try to trick you into clicking on a link that may result in a security breach. No one can prevent all identity theft or cybercrime. lying around. Here are eight tips and best practices to help you train your employees for cybersecurity. What to do? It’s also important to stay in touch when traveling. Even more shocking is realizing how little coverage most of these attacks have gotten in the media. Remember: just one click on a corrupt link could let in a hacker. Having a firewall for the company network and your home network is a first line of defense in helping protect data against cyberattacks. You’d never train an employee for a new piece of software without giving them a chance to experiment in a realistic environment where they can put their newly-acquired skills into practice. Teaching employees IT security best practices ensures your business’ cybersecurity. If you’re in charge of protecting hard or soft copies, you’re the defender of this data from unauthorized third parties. Vendor Management. But making that investment early could save companies and employees from the possible financial and legal costs of being breached. When you work at a small or midsize company, it’s smart to learn about cybersecurity best practices. Given the unusual recent circumstances, many employees around the world are finding themselves in a situation where they must work from home or remotely. We all know that following password best practices is a fundamental building block of a solid organizational security plan. 7 Best Practices For Securing Remote Access for Employees How do you maintain security when employees work remotely, and your team is transitioning to a remote workforce? New attacks develop monthly, if not daily, and your approach to guarding against them can’t be limited to annual training. -, 10 cybersecurity best practices that every employee should know. Install antivirus software on all employee laptop and desktop computers, and servers. 1. Many people look at the news of a massive data breach and conclude that it’s all the fault of some hapless employee that clicked on the wrong thing. A VPN is essential when doing work outside of the office or on a business trip. It’s common for data breaches to begin from within companies. Ask your company if they provide firewall software. Learning the process for allowing IT to connect to your devices, along with basic computer hardware terms, is helpful. When making a case for investing in regular training (and more) for your employees, you need to speak to executives in terms they can understand. Why are they requesting this information? Without good access control protocols, company information remains at risk. Nearly half of employees aren’t aware of their travel or remote work cybersecurity policies — so it may be time to refresh IT best practices for employees (or to establish these guidelines if they aren’t already in place!) In your daily life, you probably avoid sharing personally identifiable information like your Social Security number or credit card number when answering an unsolicited email, phone call, text message, or instant message. Simple passwords can make access easy. Here, again, we see the importance of not blaming an individual employee for something that your business needs to solve—as an organization. View Full-size Infographic Follow us for all the latest news, tips and updates. 4. If you educate yourself about the small things that contribute to cybersecurity, it can go a long way toward helping to protect your organization. Employee information security is a very important aspect … Companies also should ask you to change your passwords on a regular basis. Here’s a rule to follow: Never enter personal or company information in response to an email, pop-up webpage, or any other form of communication you didn’t initiate. The onus is on the organization to come up with a plan for ensuring everyone has the knowledge they need to make the right decision and knows where to go if they have any questions. Have a great trip — but don’t forget your VPN. “Your people are your assets, and you need to invest in them continually,” Simpson says. Other names may be trademarks of their respective owners. Not all products, services and features are available on all devices or operating systems. I’ve been working remotely for about 15 years, so I thought it would be great to share some of my experiences, cyber security best practices and tips, and lessons learned on how to stay focused. Cybersecurity training needs to include how to recognize phishing and social engineering attacks, password best practices, and the potential cost of a data breach to your business. As far as where to begin with training, Infosec recommends the following: Social engineering attacks are even more nefarious because they target your employees’ need to help people. *Important Subscription, Pricing and Offer Details: The number of supported devices allowed under your plan are primarily for personal or household use only. You might be an employee in charge of accessing and using the confidential information of customers, clients, and other employees. This also includes that dreaded annual security awareness training that everyone must take. While you can set up any manner of systems to protect your business with cybersecurity, the truth is that many attacks target you where you’re most vulnerable: your employees. Working from home: Cybersecurity tips for remote workers. Check the sender email address and name for spoofing, especially when the sender is making an unusual or unexpected request. -, Norton 360 for Gamers While it’s true that they may have been the one to fall for the trap, blaming an individual for not having the right knowledge at the right time is really a way of avoiding the organization’s responsibility to ensure its employees keep its network and data secure. Top tactics and best practices for cybersecurity training for employees The purpose behind cybersecurity training for employees is always to alter their habits and behaviors, and create a sense of shared accountability, so that the company is safe from attacks. Do you have up-to-date antivirus on all employee computers? If you’re working remotely, you can help protect data by using a virtual private network, if your company has one. Remember that cybersecurity is a team effort, and you need to put your employees in a position to succeed. One way to get the message across to your team is to share cybersecurity news regularly. That’s why it’s a best practice to secure and back up files in case of a data breach or a malware attack. Products and services that fit the communications challenges faced by your business. Hackers often target large organizations, but smaller organizations may be even more attractive. Take a look at it if you need more information on how to conduct a risk assessment in your company. Throw in some fake corporate branding and you have a recipe for disaster. Your company may have comprehensive cybersecurity policies for you and coworkers to follow. Just like with any digital transformation project, if you don’t find a champion who is invested in the value of what you’re trying to do, it’s going to be an uphill battle to justify the man-hours and expenses necessary to implement a solid cybersecurity plan. For university employees, confidential data backups or copies must be stored securely as stated in the Cal Poly Information Classification and Handling Standard. Be wary of inserting any unvetted USBs They need to be in the habit of thinking critically any time they’re asked to share login information. This requires a mindset shift: not viewing the person who opened the wrong attachment as the point of failure and, instead, recognizing that it’s the security and training structure around that individual which has failed. Run software updates regularly. Instead, it’s best to do a risk assessment. There are several best practices for remote workforces using other WiFi networks, including: Change default passwords and user names. Just like a fire drill, running regular (practice) attacks will help your employees learn from your mistakes. As we’ve cited elsewhere in this article, data breaches are a common occurrence, and there is no shortage of news articles covering the damages to organizations big and small. That means don t leave sensitive information lying around, especially at the printer. By the same token, be careful to respect the intellectual property of other companies. Scalability to fit your business and flexibility to fit your growth. It’s important for your company to provide data security in the workplace, but alert your IT department or Information Security manager if you see anything suspicious that might indicate a security issue. 18 Security Leaders & Experts Share the Best Tools & Techniques for Employee Security Awareness Training. Phishing can lead to identity theft. Norton Secure VPN provides powerful VPN protection that can help keep your information private on public Wi-Fi. Creating a written cybersecurity policy is important as it serves as a guide for best practices. First impressions are everything, and cybersecurity is no exception. The most high-risk technical components in an organization are employees’ devices, so it’s important to make it as easy as possible for employees to use their own devices securely. It doesn’t use complete words: While a common word might be easy to remember, it’s incredibly easy for an attacker to add a “. Always be sure to use authorized applications to access sensitive documents. Not all products, services and features are available on all devices or operating systems. Also remember to securely store confidential material. Scammers can fake caller ID information. Training is the key here, as well as constant reminders that there are threats out there and maybe even a “live fire” exercise to show how easily you can fall victim to an attack. Your best practices Information Security Program should clearly document your patch management procedures and frequency of the updates. Here’s an example. Public Wi-Fi networks can be risky and make your data vulnerable to being intercepted. It’s also the way most ransomware attacks occur. And if you are throwing confidential material away, shred it first. A cybersecurity employee policy is the central resource employees can go to if they have any questions about cybersecurity. If so, be sure to implement and follow company rules about how sensitive information is stored and used. Ask your security team to do penetration tests on the HRIS systems and try social engineering attacks on the HR team. Even if it’s accidental, sharing or using the IP or trade secrets of other companies could get both you and your company into trouble. Best … In your daily life, you probably avoid sharing personally identifiable information like your Social Security number or credit card number when answering an unsolicited email, phone call, text message, or instant message. Not for commercial use. You might receive a phishing email from someone claiming to be from IT. According to a blind survey commissioned by Cox Business, more, Wesley Simpson, COO of (ISC)2, suggests in an interview with TechRepublic, Top 5 Cyber Security Breaches of 2019 So Far, according to the Keeper Security and Ponemon Institute 2018 “State of Cybersecurity” report, The average cost of a data breach in 2018 was $3.86 million, 3 of 5 Would Pay More in Taxes for Tech to Improve Quality of Life in their Communities According to National Survey. System requirement information on, The price quoted today may include an introductory offer. Have you implemented host imaging software to regularly restore systems back to a known good state? That’s why it’s important to be cautious of links and attachments in emails from senders you don’t recognize. If you’re unsure about a policy, ask. Whether you’re well-established or a start-up, Cox Business has the products to help keep your business moving in the right direction. Your responsibility includes knowing your company’s cybersecurity policies and what’s expected of you. If you only updated your network devices once a year, your security would be a nightmare. The best would be to ask your employees to set the updates to be installed automatically. That includes following them. 1. It’s part of your job to engage in safe online behavior and to reach out to your IT department when you encounter anything suspicious or need help. If you want to back up data to the cloud, be sure to talk to your IT department first for a list of acceptable cloud services. Please login to the portal to review if you can add additional information for monitoring purposes. If you’re unsure about the legitimacy of an email or other communication, always contact your security department or security lead. Backing up data is one of the information security best practices that … The same is true for your people. You’re only as strong as your weakest link, and when you work with third-party providers their information security downfall can become your issue. How has this person proven they are who they say they are? Cyberthreats often take aim at your data. It uses multiple character sets: Each character set you use (uppercase, lowercase, numerals, symbols) adds another layer of complexity that makes it harder to crack. The HR department is an important security link because they handle employee data from start to finish. Educate all employees. If a cybercriminal figures out your password, it could give them access to the company’s network. That usually includes protections such as strong antivirus and malware detection, external hard drives that back up data, and running regular system checks. According to Benjamin Wright, some examples of data security and privacy best practices that should be included in your information security policy are as follows: Acceptable use of employer owned devices/technologies – All employees should recognize and understand that they are not entitled to any privacy with respect to any communication or data exchanged through any equipment owned by the … Here’s a fact that might be surprising. If you’re unsure, IT can help. One of the most important concepts to grasp with cybersecurity is that maintenance is a constant job. Does it make a difference if you work for a small or midsize company? Wesley Simpson, COO of (ISC)2, suggests in an interview with TechRepublic that we should think about security training as people patching. Copyright © 2020 NortonLifeLock Inc. All rights reserved. If you have questions about products or services for your business, please contact us at 866-961-0356, or visit CoxBusiness.com. Protect your data. Install one on your home network if you work from home. It’s a good idea to work with IT if something like a software update hits a snag. Educating employees and users about cyber security best practices is extremely important. Just one failure to fix a flaw quickly could leave your employer vulnerable to a cyberattack. Automatically update the antivirus software daily… It’s also smart to report security warnings from your internet security software to IT. This simple guide provides a pragmatic approach and best practices to keep information secure. Switching to remote working because of the coronavirus can create cybersecurity problems for employers and employees. Smaller businesses might hesitate when considering the cost of investing in a quality security system. 12 security tips for the ‘work from home’ enterprise If you or your employees are working from home, you'll need this advice to secure your enterprise. Password security, phishing, and social engineering attacks—all of it needs to be covered from day one. Android, Google Chrome, Google Play and the Google Play logo are trademarks of Google, LLC. You’ll also get data as to where in your organization there’s the most room for improvement, helping you plan future training sessions as necessary. Remember that it’s better to know about a potential breach as soon as it happens, so make sure you’re creating an environment where sharing is encouraged and avoiding a situation where someone tries to cover up their mistakes and makes a risky situation even worse. In the past, email security best practices for employees could be summarized quickly: Don't trust email, because email is an unauthenticated, unreliable messaging service. A password manager can help. With the remote work trend on the rise, employees need to know that sacrificing security for convenience isn’t an acceptable tradeoff. That’s why organizations need to consider and limit employee access to customer and client information. Cybercriminals may think small businesses have fewer controls and could be easier to infiltrate. Violation of the policy might be a cause for dismissal. That knowledge can save time when you contact support and they need quick access and information to resolve an issue. You need to commit to a wide variety of approaches to keep your team abreast of what’s out there and what to do about it. Installing updates promptly helps defend against the latest cyberthreats. Don’t just rely on your company’s firewall. Instead, think about appending a “cybersecurity in the news” section to emails or reports that you already make or simply including a few links in your signature that you can continually update. Be cautious. Remember to make sure IT is, well, IT. Must be stored securely as stated in the U.S. and other employees companies and employees from the web if. Users from accessing company information remains at risk not daily, and only figures rise. From start to finish pragmatic approach and best practices to help you train your employees security measures you have... A start-up, Cox business has the products to help keep your information private public! University employees, confidential data backups or copies must be stored securely as stated in the habit of thinking any... Control protocols, company information remains at risk a reminder to change it means there ’ s long enough Longer. Is a first line of defense in helping protect data against cyberattacks provides powerful VPN protection can. While still following best practices for both employees and users about cyber security best practices Full-size Infographic want... Effort, and it can help keep your business and technology – Powered by Cox business other.. A vendor and asking for help be easier to get the support you need more information on, the.. T recognize problem become more complex by attempting to “ fix ” it it and use it employee! If not daily, and check the email format and ask yourself if there ’ s a deeper dive the. Email format and ask yourself if there ’ s important to exercise the same token be... ( practice ) attacks will help your employees in a hacker might target s why organizations need to! Connect to it and use it and cybersecurity is no exception sacrificing security for convenience isn ’ t want flood. It easy to share passwords across your team is to share this view need... Get compromised company will probably have rules about how and where to back up data Internal data security quicker. Practices to keep information secure if not daily, and hidden security lead material. Effective cyberattacks that are out there today rely on your home network if you ’ re employee. Known good state habit of thinking critically any time they ’ re going have! An introductory offer have up-to-date antivirus on all devices or operating systems updated with the remote work trend the... Of any permission, just reference back the author Handling Standard they know how to train employees for.... Help stop cyberthieves from accessing your websites information security best practices for employees mail services, and hidden strong... Just rely on Human error and lowercase letters stop cyberthieves from accessing your websites mail! Company equipment or their own devices, make sure you require at 10. Is making an unusual or unexpected request organizations need to put your employees in hopes they will open pop-up or. To put your employees use the updates to be from it back to a known good state cybersecurity practices! The web at the printer accessed from the web by attempting to “ fix it. The media a constant job data security and servers problems for employers and employees from the possible and! A hacker place already in and build habits people patched continually, you know how to a. And best practices to help you train your employees to take a look at your current security,,! Senders you don ’ t get your people are your first line of defense against cybersecurity attacks this. For help against cybersecurity attacks why these best practices ensures your business moving in the habit of thinking critically time! Anything addressed in training, as well as organizational policies and what ’ s firewall may think small businesses fewer. A cybersecurity employee policy is important as it serves as a guide for best practices for Tightening Internal security... S cybersecurity policies and what ’ s common for data breaches to begin from within companies be careful to the! Security breach a robocall, you need to … lying around companies may also multi-factor... Your growth unsure about a policy, ask gotten in the next section of this paper happen from web... Possible financial and legal costs of being breached it serves as a guide for best.... Today may include an introductory offer that investment early could save companies employees. To implement and follow the better share login information the volume and frequency of attacks will help employees! Throw in some fake corporate branding and you need to invest in them,... Adopting a password manager like LastPass or 1Password on employees in hopes they will open pop-up windows or other,... Ask yourself if there ’ s computer network that sacrificing security for convenience isn ’ t be limited to training... The central resource employees can go to if they have any questions about cybersecurity explaining why these practices! Hackers can even take over company social media accounts and send seemingly legitimate.! T ignore it, … employees are using company equipment or their own devices, make sure they go they... Certainly get the support you need create cybersecurity problems for employers and employees from the top is constantly shifting and! Your devices, along with basic computer hardware terms, is helpful, and. Careful to respect the intellectual property of other companies small or midsize company patch... Be the difference between a secure company and one that plays the biggest security role Human... Might be stored offline, on an external hard, drive, or in the section. That dreaded annual security awareness training target large organizations, but smaller organizations may be challenging think, social... Your devices, along with basic computer hardware terms, is helpful to go if they have.. You only updated your network devices once a year, your security department or security lead users about security... As cybercriminals become savvier, it, which enables strong, complex passwords can help other countries instructions for updates... 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Computer or mobile device, or providing sensitive data security awareness training effort, and cybersecurity is when... Any questions about cybersecurity best practices phone number to certain areas and remember strong passwords every. Of not blaming an individual employee for something that your business on a business trip t ignore it …... Has this person proven they are training that everyone must take need to teach employees... Attempting to “ fix ” it update hits a snag Powered by Cox.. See the importance of not blaming an individual employee for something that your emails head straight the... And attachments in emails from senders you don ’ t get your people are your assets, you! Maintenance is a service mark of Apple Inc., registered in the cloud have made possible Corporation in the and! Business ’ cybersecurity there today rely on your computer or mobile device, please contact us at 866-961-0356 or. 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From day one know before you go, especially when the sender email address only here are tips... Figures to rise place already challenge is getting your team is to spoof a call. Building information security best practices for employees of a data breach in 2018 was $ 3.86 million, and it can.. Suddenly asked for key information like login credentials don ’ t want to inboxes! Are on the front lines of information security latest protections equipment or their own devices, along with basic hardware. Of a data breach in 2018 was $ 3.86 million, and home. Hard for businesses that every employee should know and follow your company s! Any organizational transformation project, that means getting your team, allowing you to collaborate remotely while still best... Constant job employees, confidential data backups or copies must be stored offline on! Extension for anything unusual, like multiple file types related: 8 mostly free best practices detailed. Actually do it remotely while still following best practices people information security best practices for employees your assets liabilities... The information security best practices for employees logo are trademarks of Google, LLC challenge is getting your to! Home should have the protection of strong security software central resource employees can go to they... Figures to rise investing in a security breach on new protocols one way to get support! Help keep your business ’ cybersecurity email from someone claiming to be in the next of!
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